Set up shift

Administrators can create and manage customized shifts for employees to ensure accurate attendance tracking.

Steps to Manage Shift: 

Navigate to Access > Admin > Manage Shift – click Add Shift to create a new shift or select an existing shift to enter the details page.

Enter Shift Details:

• Shift Name *
  Enter the name of the shift (e.g., General, Night Shift)
• Shift Code *
  Enter a unique code to identify the shift
• Start Time
  Select the shift start time
• End Time
  Select the shift end time
• Allow Late Entry
  Enable this option to allow employees to mark attendance after shift start time (within configured limits)
• Minimum Work Hours *
  Enter the minimum number of hours required to be considered a full working day
• OT Threshold 
  Enter the minimum extra working time required to qualify for overtime
• Grace In (mins)
  Enter allowed late arrival time (in minutes) without penalty
• Grace Out (mins)
  Enter allowed early exit time (in minutes) without penalty

Shift Behavior:

• If End Time > Start Time → Treated as a regular shift
• If End Time < Start Time → Treated as a night shift (cross-day)

Activate/Deactivate Shift:

• The shift is automatically activated upon creation
• You can deactivate the shift if no longer required

Shift Deactivation Rule

A shift can be disabled only if there are no future employee assignments or rotation mappings associated with it.

• Allowed:
  If the shift is not assigned to any employees or rotations for future dates
• Restricted:
  If the shift has any future usage in:
  • Employee shift assignments
  • Shift rotation configurations
• If Future Usage Exists:
  To disable the shift:
  • Remove the shift from all employee assignments
  • Remove the shift from all rotation configurations
  • Then proceed with shift deactivation

Note:

• Shift settings are used in attendance calculation, late marking, and overtime computation
• Changes to shift configuration will apply to future attendance records
• Ensure correct time configuration for accurate reporting
• Only active shifts are listed in dropdowns for selection.