Visitor

The Visitor section of the system is designed to simplify the process of adding and managing visitor information within the organization. This section offers a user-friendly interface for administrators to efficiently handle visitor data, ensuring that all relevant details are accurately recorded and easily accessible.

Automated Visitor Record Check

Upon entering the mobile number and clicking the Search button, the system performs an automated check of its dataset to determine if the mobile number is already associated with an existing record. If the mobile number is found in the system, it will immediately retrieve and display the name of the visitor, visitor type and company name linked to that number. This automated feature simplifies the process of verifying existing records, preventing duplicate entries, and ensuring that all information is accurate and relevant. By providing instant visibility into whether the mobile number is already in use, the system helps maintain the integrity of the visitor database and supports efficient record management.

Viewing and Editing Visitor Details

After a visitor has been added to the system, you can access and view detailed information about them, including their name and visitor type. The system allows for editing these details as needed, enabling administrators to update or correct information to ensure that all records reflect current and accurate data. This functionality supports ongoing visitor management and helps maintain the integrity of the information within the system.

Exit Restrictions

It is important to note that once a visitor’s record is marked as exited, the system imposes restrictions on editing their details. This measure is in place to preserve the integrity of historical records, ensuring that past entries and exits are accurately documented. By preventing modifications to records of exited visitors, the system maintains the consistency and reliability of historical data, which is essential for auditing, reporting, and operational analysis.