Visitor

This page allows users to easily add, manage, and track visitor entries, including visitor details and purpose of visit. It helps users monitor visitor activity, ensure accurate record-keeping, and prevent duplicate entries, enhancing overall visitor management efficiency.

Add Visitor

• Details to Add: Mobile number, company name, in time, visitor name, visitor type, gate pass number, purpose of visit, vehicle number, location, person or department to meet, remarks, baggage (check box), and ID proof (Aadhar, Driving License, Others). If Others is selected for ID proof, specify the type.

• Search by Mobile Number: If a visitor entry for the same mobile number already exists, there is no need to enter the details again. Click the Search button next to the mobile number, and the existing details such as visitor name, type, and company will be displayed.

• Duplicate Visitor Entry: If you attempt to add a visitor with a mobile number already linked to an active record, the system will not accept the entry and prompt you to check the existing visitor details.

• Re-entry After Exit: Once a visitor has exited, you can add a new entry for the same mobile number for future visits.

Manage Visitor

• Details Displayed: Created date, visitor name, contatc number, visitor type, purpose, in time, out time.

• Actions:

  • Edit: After adding a visitor, you can view and update their information, such as name and visitor type. This allows you to keep visitor records up-to-date and correct any errors if needed.

  • Exit: Once a visitor's record is marked as exited, their details cannot be edited. This ensures that historical records remain accurate and cannot be changed after the exit. This is crucial for auditing and reporting purposes.

• Filters: You can filter the visitor list by date, purpose, location, or use the quick search option to find specific records quickly.