Robeeta Office Time Office

Robeeta Office Time Office

Vehicle

This page allows users to easily add, manage, and track vehicle entries, including driver and vehicle details. It helps users monitor vehicle movements, ensure accurate data, and prevent duplicate entries, improving overall vehicle management efficiency.

Add Vehicle

  • Details to Add: Mobile number, in time, vehicle number, driver name, vehicle type (like car, truck, two-wheeler), purpose (from dropdown), location, and remarks.

  • Existing Mobile Number: If a vehicle entry for the same mobile number already exists, no need to enter the details again. Click the Search button next to the mobile number, and the existing details will be displayed.

  • Duplicate Entry For Type(In): If a vehicle with the same vehicle number is already in the system and hasn't exited yet, the system will prevent a new entry and display: Kindly exit the vehicle with the same vehicle number. Once exited, you can add the vehicle again.

  • Duplicate Entry For Type(Out): If a vehicle with the same vehicle number is not recorded as entered, the system will prevent the exit entry and display: Kindly enter the vehicle with the same vehicle number. Once entered, you can add the exit entry.

Manage Vehicle

  • Details Displayed: Vehicle number, mobile number, driver name, purpose, in by, in time, out by, out time.

  • Actions:

    • Edit: You can update details like vehicle number, driver name, purpose, location, and remarks (only if the vehicle hasn't exited yet).

    • Exit For Type(In): Marks the vehicle as exited, recording the out time. Once exited, details can no longer be updated.

    • Entry For Type(Out): Marks the vehicle as entered, recording the in time. Once entered, details can no longer be updated.

  • Filters: You can filter the vehicle list by date, purpose, location, or use the quick search option to find specific records quickly.

Export Option

The system includes an export feature, allowing data to be downloaded in Excel format. However, access to this feature is restricted to: Owners, Admins, Users with the respective policy.

This ensures that sensitive data is securely handled and only accessible to authorized individuals. By downloading the data, authorized users can generate reports or analyze vehicle entry and exit trends efficiently.